Home/2019

Temporary Custodian

Job Posting Number: UNIFOR 2019-03

 

Background:

The WCDSB maintains a pool of Temporary (Casual) Custodians who are called to replace permanent custodians who are absent from work.  A Temporary Custodian will work approximately 20 to 40 hours per week Monday to Friday.   Temporary Custodians are not assigned to one specific location and can be asked to work anywhere within Waterloo Region which includes Kitchener, Waterloo, Cambridge, Ayr, St. Clement, Maryhill, New Hamburg and Elmira, St. Agatha.  A temporary custodian position could lead to a permanent custodian position with the Board.

 

Responsibilities:

General Housekeeping Duties

  • Dusting and sanitizing surfaces
  • Wet and dry mopping
  • Polishing and scrubbing floors, operating auto scrubbers and buffers
  • Stripping and re-finishing floor surfaces
  • Garbage and recycle collection and removal (inside and outside)
  • Snow removal, salting and sanding as required for safety
  • Operation of equipment such as snow blowers, floor buffers, auto scrubbers, and vacuum cleaners.

 

General Responsibilities

  • Maintain cleanliness of the building and grounds in all respects.
  • Perform related duties as required for the daily operations of the site.
  • Assist with arranging physical set up for site rentals, in-school dances and activities
  • Maintenance of Logs and Files.
  • Follow assigned cleaning schedules to maintain expected standards of cleanliness.
  • Follow Board practices, procedures in relation to attendance, health and safety.
  • Co-operates with colleagues, staff and students to assist in creating positive working relationships.

 

Basic Qualifications:

  • High school (grade 12) diploma or GED – (Must provide proof of qualifications)
  • Previous commercial/industrial cleaning experience preferred
  • Basic computer knowledge (Word, Outlook, Excel)
  • Valid driver’s license and access to a vehicle
  • Able to communicate effectively
  • Good attendance record.
  • Must be physically capable to meet the physical demands of the job.
  • The Successful Candidate will be required to produce a satisfactory Criminal Background Check.

 

Salary: $19.47 per hour plus shift premium

Qualified applicants are invited to submit a resume and covering letter.  Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Applications will be received via email at recruiting@wcdsb.ca  for external applicants and internalrecruiting@wcdsb.ca  for internal applicants.  Please include your first name, last name and posting number (provided above) in the subject line. Further information on the application process can be found at:

https://wcdsb.ca/careers/how-to-apply/

 

Only those candidates selected for an interview will be notified.

 

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

 

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

 

To request this file in large print, please email aoda@wcdsb.ca.  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

 

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

 

June 26th, 2019|

Fourteen WCDSB Schools Earn “Healthy Schools” Certifications

Waterloo Region, ON – Fourteen Waterloo Catholic District School Board schools have been awarded “Healthy Schools” certifications by the Ontario Physical and Health Education Association (OPHEA) – including all five WCDSB secondary schools.

Nine WCDSB schools received Healthy Schools certifications in 2017-18.

Quick Facts

  • Participating schools across Ontario completed the 6-Step Healthy Schools Process, which aligns with the Ministry of Education’s Foundations for a Healthy School resource document. This process guides a school community through planning and implementation of a range of activities for a selected priority health topic. The process is annual, repeating each school year, and flexible for all communities across Ontario to sustain year over year. School teams focus on one of the following six health topics:
    • Physical Activity
    • Healthy Eating
    • Personal Safety and Injury Prevention
    • Growth and Development
    • Mental Health
    • Substance Use, Addictions and Related Behaviours

 

  • While a healthy school community aims to promote health in all six of the interconnected health topics, selecting a priority health topic based on each school community’s needs and assets helps focus the work of the school team. By focusing on one health topic comprehensively across as many of the five Foundations for a Healthy School areas as possible, schools are better positioned to have a deeper impact on their broader school communities.

The Waterloo Catholic District School Board, representing more than 96,000 Catholic school supporters, operates 48 schools and five adult education facilities, serving more than 40,000 elementary, secondary and continuing education students in Waterloo Region – continuing a 183-year tradition of quality, inclusive, faith-based education. Follow us on Twitter: @WCDSBNewswire – #WCDSBAwesome.

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For more information, please contact:

John Shewchuk – Chief Managing Officer

(519) 578-3660 | john.shewchuk@wcdsb.ca

 

June 25th, 2019|

Service Quality System (SQS) – Facilities Operations Supervisor

Job Posting: PASS 2019-07

Service Quality System (SQS) – Facilities Operations Supervisor

 

This position reports to the Senior Manager of Facility Services.  As an SQS Facility Operations Supervisor, you will work within a supervisory team managing custodial staff providing a safe and clean learning environment for all students, staff and school communities.

 RESPONSIBILITIES

  • Responsible for executing the Service Quality System plan by providing the highest level of Service Quality in support of student learning
  • Assist in the hiring of new custodians including recruitment, interview and selection
  • Staffing of daily custodial absences and ensuring communications and paperwork is completed
  • Supervision of custodial staff in your assigned area, site inspections, performance evaluations, coaching and assessment recommendations. Work collaboratively with Administrators and Human Resource Services where necessary in disciplinary and grievance processes
  • Develop, monitor and revise school cleaning schedules
  • Develop and execute professional development for custodial staff including SQS protocols and training programs
  • Work collaboratively with Human Resource Services to develop modified and return to work plans. Monitor employee to ensure plans are being followed
  • Meet with external contractors and suppliers to review contract expectations and discuss any concerns that may arise
  • Assist the Senior Manager of Facility Services in the development and ongoing monitoring of custodial budgets.
  • Purchase cleaning supplies and equipment for custodial staff
  • Assist the Senior Manager of Facility Services in establishing priorities for the Board 3 Year Renewal plan
  • Ensure that excellent customer service is provided by responding to inquiries as a team within 48 hours or less
  • Work the afternoon shift (beginning at 3 pm) a minimum of 3 days/month on an identified schedule to ensure supervision is provided to afternoon custodial staff.
  • Must be available for 24/7 on call responsibilities on a rotational basis among supervisor staff*.
  • Complete any duties as assigned by Senior Manager

QUALIFICATIONS:

  • Minimum of 5 years supervisory experience within a facility services team; preference will be given to individuals who have worked in an educational, multi-site and unionized setting, have SQS background and training and have training in management development courses
  • Community College certificate/diploma in business, management development, construction or facility management, or equivalent experience with concentration in building maintenance with supervisory duties
  • Basic computer competency – proficient in the use of computers and software including Microsoft Office (Word, Excel, Outlook), eBase
  • Demonstrate knowledge of custodial cleaning procedures and best practices
  • Demonstrate working knowledge of building systems, operations and components as well as building construction
  • Demonstrate working knowledge of Occupational Health and Safety Act and other applicable provincial regulations
  • Possess outstanding leadership, problem solving, interpersonal and negotiating skills
  • Possess excellent communication skills, both written and verbal
  • Possess a valid drivers’ licence and use of a reliable personal vehicle is required

 

Salary Level At: PASS Level 6, $70,327 pursuant to the PASS Terms of Employment

Hours of Work:  Full time, 35 hours/week Monday – Friday, *see note above regarding on call.

Location(s):  Dutton Dr., Waterloo

 

Qualified applicants are invited to submit a resume and covering letter.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Applications will be accepted until 4:00 pm on July 16, 2019

Only those candidates selected for an interview will be notified.

 

For external applicants: applications will be received via email at recruiting@wcdsb.ca while the internal applicants must apply  via internalrecruiting@wcdsb.ca

 

Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at: https://wcdsb.ca/careers/how-to-apply/

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

 

To request this file in large print, please email aoda@wcdsb.ca.  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

 

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

 

 

 

June 19th, 2019|

Multi-Year Strategic Plan Report Card

The Education Act requires school boards to develop multi-year plans that are three years or more in scope. The plans provide focus and direction to the board to achieve Ministry of Education goals and, equally as important, articulate the vision of the school board.

In June of 2018 the Board of Trustees accepted the final report card on the 2015-2018 Multi-Year Strategic Plan. Within that work was found stakeholder feedback regarding our previously identified Mission, Vision, Beliefs and three core Strategic Priorities.

There was a high affirmation rate for each, and thus it was identified at that time that those would remain constant and provide a foundational framework for a new strategic plan that was approved in December, 2018.

Informed by the MYSP survey completed in the spring of 2018, the June 2018 MYSP report card, and a number of conversations throughout of the fall of 2018, the Director and Senior Staff worked to identify both new Strategic Directions and corresponding goals for each of the three pre-identified strategic priorities.

There was an eye toward reducing the number of strategic directions and the number of goals. Nine strategic directions were reduced to six and 32 goals were reduced to 17.

Each of the six identified Strategic Directions of the MYSP have two to four goals which provide a focus to assist in the attainment of our Mission and Vision. For each of those goals, there are also a number of finite actions that were identified within the plan, that are seen as integral to the attainment of the articulated goals.

Each of the WCDSB staff departments responsible for the MYSP’s goals has completed a Strategic Direction Action Status Report in which they have reported back on the activities undertaken under the auspices of the strategic direction priority area.

As we navigate the early months of our 2018-2021 Strategic Plan, we find that four of six Strategic Directions and 15 of 17 goals are progressing at an optimal level, having been rated at “Green” or “Effectively Meeting Standard”.

Two of the six Strategic Directions have some combination of “Green” (Effectively Meeting Standard) and “Orange” (Approaching Criteria), with the majority still being “Green”, as only two of 17 goals have been deemed to be “Orange.

There are no goals that have been assessed at “Red” (Not Meeting Criteria).

To review the detailed Report Card, please CLICK HERE and proceed to page 32.

We will be working diligently to ensure the forward momentum currently being experienced is maintained in the coming year. This will require a strong culture of collaboration, collective efficacy, high expectations and innovation.

There are many points of celebration and there is clear direction in terms of the work for the year ahead. We can be most proud that our Vision and Mission – which are firmly rooted in our faith and gospel values – are recognized as our strongest or most clearly affirmed indicator.

June 19th, 2019|

Administrative Assistant, Human Resources I – Temporary Assignment (12 months ending approximately July 17, 2020)

Job Posting – PASS 2019-08

 

Administrative Assistant, Human Resources I – Temporary Assignment (12 months ending approximately July 17, 2020)

Reporting to the Human Resource Services Officer accountable for Teaching Staff, the incumbent will be responsible for the following:

Responsibilities:

  • Responsible for assisting in the processing of collective agreements, HR information maintenance, and staffing for teaching staff as instructed by the Human Resource Services Officer;
  • Assist, monitor and maintain the posting process under Regulation 274;
  • Collaborate with the academic team in managing the supply teachers through the attendance and dispatch program, Smartfind;
  • Respond to inquiries and requests for leaves identified in the collective agreement;
  • Maintain databases and electronic files and preparation of correspondence;
  • Carry out ad hoc research projects as assigned;
  • Maintain confidentiality in all aspects of the position;
  • Other duties as assigned.

Qualifications:

Minimum Requirements:

Two-year College level diploma in Human Resource Administration, Business/Secretarial or equivalency of Human Resource Certificate with related experience or experience in a related field;

Superior organizational skills;

Proficiency with Microsoft Office Suite programs and relational databases;

Knowledge of the principles of human resource practices and administration;

Working knowledge of relevant legislation, the Employment Standards Act, Accessibility for Ontarians with Disabilities Act (AODA) and the Human Rights Code;

Excellent interpersonal, organizational and communication skills (both written and verbal);

Demonstrated problem solving skills and analytical thinking and customer service commitment;

 

Salary Level At: PASS Level 1, $50,143 pursuant to the PASS Terms of Employment

Hours of Work:  Full time, 35 hours/week Monday – Friday

Location(s):  Catholic Education Centre

 

Qualified applicants are invited to submit a resume and covering letter.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Applications will be accepted until 4:00 pm on June 27, 2019,

Only those candidates selected for an interview will be notified.

 

For external applicants: applications will be received via email at recruiting@wcdsb.ca while the internal applicants must apply  via internalrecruiting@wcdsb.ca

 

Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at: https://wcdsb.ca/careers/how-to-apply/

 

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

 

To request this file in large print, please email aoda@wcdsb.ca.  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

 

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

 

June 19th, 2019|

Catholic Trustees Approve $299.9 Million Balanced Budget

Waterloo Region, ON – Trustees of the Waterloo Catholic District School Board have approved the Board’s $299.9 million 2019-20 school year budget.

Government policy changes involving class sizes, reduction in per-pupil funding, and cancellation of the Local Priorities Fund have led to an overall reduction across the school system of approximately $10 million, impacting staff as well as student programming and resources.

The government continues to consult with stakeholders on specific policy changes. As a result, further funding amendments may be introduced in the coming months.

Quick Facts

  • The overall budget is as follows:
    • Total Operating: $278.9 M (+ $5.6 million)
    • Total Capital: $20.9 M (+ $2.2 million
    • Total Operating & Capital: $299.9 M (+ $7.8 million)

 

  • Some of the strategies used to balance the budget include:
    • Reduction of support staff and academic staff throughout the system
    • Reduction of school budgets
    • Reduction of maintenance budgets
    • Deferral of equipment purchases including laptops, Chromebooks, vehicles, furniture, and custodial equipment
    • Reduction of departmental PD budgets and PD requiring release time

 

  • Further, a spending freeze was implemented in 2018-19 to increase surpluses available for 2019-20 and future years, should they be needed.

 

  • While the depth and breadth of the proposed reductions may seem daunting, WCDSB Senior Administration believes the school system is resourced in a way that provides students with opportunities, experiences, and instruction that are the envy of most jurisdictions in the world.

 

  • The WCDSB continues to be proud of our strong graduation rates and EQAO scores, a diverse and supported student population whose families value faith-based education, and staff committed to student success and wellness.  Additionally, enrolment continues to grow at record rates, with a projected 3.3% increase over 2018-19 and a gain in student market share over 2017-18.

Related Links

WCDSB 2019-20 School Year Budget Package

WCDSB 2018-2021 Multi-year Strategic Plan

Ontario Grants for Student Needs

The Waterloo Catholic District School Board, representing more than 96,000 Catholic school supporters, operates 48 schools and five adult education facilities serving more than 40,000 elementary, secondary and continuing education students in Waterloo Region – continuing a 183-year tradition of quality, inclusive, faith-based education. Follow us on Twitter: @WCDSBNewswire – #WCDSBAwesome.

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For more information, please contact:

Shesh Maharaj — Chief Financial Officer

(519) 578-3660 | Shesh.Maharaj@wcdsb.ca

 

June 17th, 2019|

Summer Boost 2019 – A few spots left!

Spots Available

Sir Edgar Bauer – 3 in Grade 5/6

Christ the King – 1 in Grade 5/6

Click here to register

Literacy and Numeracy Programs offered to all Grade 1 to 6 students in our community!

July 2-19, 2019
Monday to Friday (15 Days)
8:30am – 2:00pm

Monday, July 1st – 1:00 – 3:00 – Drop in

Locations:

  • Kitchener – St. John
  • Waterloo – Sir Edgar Bauer
  • Cambridge – Christ the King

Open to students enrolled in Grade 1 to 6 as of September 2019

Experience the Difference Summer Boost Makes!

Want to see your child improve his/her math, reading, writing and problem solving skills and be READY for next year?  Through our Summer Boost program teachers and students from Grade 1 to 6 as of September 2018 will experience three fun-filled weeks of learning and growing together. The goal of Summer Boost is to provide an exciting educational program aimed at improving the numeracy and literacy skills of our students.

Students will…

  • Have a variety of opportunities for hands on learning from Science experiments to trips to the Outdoor Education center and Library;
  • Served healthy snacks daily and will be engaged in regular physical activity that emphasizes teamwork, skills and sportsmanship;
  • Engaged in fun literacy/numeracy activities at school and home with family members as part of the Home Numeracy/Literacy Program;
  • Receive  an integrated arts education as cooperative activities will be designed each week to promote creative and thinking and expression through music, drama and visual arts;
  • Access technology including chromebooks;
  • Make new friends and develop a belief in themselves as learners through the power of perseverance.

Summer Boost is FREE, registration is required and transportation is not provided.

SUMMER BOOST REGISTRATION

June 16th, 2019|

GREEN ALERT!!! All 48 WCDSB Schools Officially Certified as Ontario EcoSchools!!

Waterloo Region, ON – The Waterloo Catholic District School Board proudly announces that all 48 WCDSB elementary and secondary schools have been officially certified as Ontario EcoSchools.

The WCDSB is among just a handful of Ontario school boards to have reached the 100% certification milestone.

The board joined the program in 2011, with seven certified EcoSchools, and had set an ambitious target of having all schools certified by the end of the 2018-19 school year.

This year, five schools reached the prestigious Platinum level, 19 schools achieved Gold status, 19 schools achieved Silver status and five schools achieved Bronze status.

The results for each school follow below:

QuickFacts

>> In his encyclical, Laudato Si’ (On Care for our Common Home), Pope Francis reminds us that “Along with the importance of little everyday gestures, social love moves us to devise larger strategies to halt environmental degradation and to encourage a ‘culture of care’ which permeates all of society”. The WCDSB supports this call to action via its Environmental Education, Stewardship and Sustainability Committee and a robust Environmental Education, Stewardship and Sustainability Policy which has been in place since 2009. “Promoting stewardship of the Earth and its resources” is a key Strategic Goal of the WCDSB’s Multi-Year Strategic Plan.

>> Ontario EcoSchools is an environmental education program for grades 1-12 that helps students develop ecological literacy while engaging in practices to become environmentally responsible citizens. This is a perfect fit with the philosophy in Waterloo Region’s Catholic Schools that sustainable development means “meeting the needs of the present generation without compromising the ability of future generations to meet their own needs.” The program works with 58 Ontario school boards and more the 1,900 elementary and secondary schools.

>> Platinum certification allows high-achieving schools to deepen their existing program through rich opportunities that engage students in environmental learning and practice. In order to be eligible for Platinum certification schools must have:

    • Certified for at least five years with no more than a one-year gap
    • Certified at the Gold level for at least three of those five years
    • Certified Gold in the year prior to the Platinum application

Related Links

WCDSB EcoZone

WCDSB Energy Conservation and Demand Management Plan

The Waterloo Catholic District School Board, representing more than 96,000 Catholic school supporters, operates 48 schools and five adult education facilities serving more than 40,000 elementary, secondary and continuing education students in Waterloo Region – continuing a 183-year tradition of quality, inclusive, faith-based education. Follow us on Twitter: @WCDSBNewswire – #WCDSBAwesome.

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For more information, please contact:

John Shewchuk – Chief Managing Officer

(519) 578-3660 | john.shewchuk@wcdsb.ca

June 12th, 2019|

Library Technician – Level 6

CUPE Local 2512                                                                                                                   June 12, 2019

 

Library Technician – Level 6

Job Posting C-2019-19.1

(Seniority is a determining factor)

 

General Description of Duties:

  • Supports the delivery of curriculum and the development of information literacy by helping patrons locate and use relevant print and electronic resources;
  • Maintain a physical collection by shelving materials, shelf-reading for shelf order;
  • Facilitate book exchanges, literacy initiatives, readers advisory, and reading aloud to groups and assist with school-based literacy initiatives;
  • Provide orientation and training to students and staff as well providing library services and literacy activities within the school through web pages and newsletters;
  • Maintains the library budget and selects new library materials based on Board guidelines and the needs of the school community; communicate with the school administration on priorities;
  • Produce overdue notices to account for all library materials;
  • Develop school library collections considering needs of the school and operating within parameters set out in Board policies;
  • Catalogues and circulates library materials using the automated library system;
  • Maintains the AV equipment collection, and provides basic set-up and troubleshooting;
  • Maintains bibliographic records using reports and undertakes regular inventories of the library collection as outlined in Board policies;
  • Promotes library services and literacy activities within the school and parent community through web pages, and newsletters

For a complete description of the responsibilities, refer to Elements of a Quality Elementary School Library Program.

 

Job Requirements:

  • Must have completed the Library and Information Technician Diploma in addition to possessing one (1) to two (2) years of experience working with children in a school or public library.
  • Proficient in computer applications; MS Office, library software;
  • Understand the cataloguing and inventory processes;
  • Possess excellent verbal and written communication skills and sound judgment;
  • Ability to plan work, multi-task and prioritize.

 

Hourly Rate:               $25.81 – 27.31 per hour

 

Hours of Work:           Permanent Full-time, 35 hours per week

                                 Work Schedule determined by the Principal

 

Weeks/Year:                Approximately 42 weeks/year

 

Location:                       St. Elizabeth Catholic Elementary School, Cambridge, ON

 

Effective Date:             August 26, 2019

 

Qualified and interested applicants are requested to submit a written application and/or resume outlining their specific qualifications and ability to do this job.  Diplomas/Certificates required for this position must also be attached to your written application in order to be considered as a candidate.  If you have been deemed qualified because of your current position, this documentation is not necessary.

 

Internal applications will be received via email at internalrecruiting@wcdsb.ca and external applications will be received via email at recruiting@wcdsb.ca.  Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at: https://wcdsb.ca/careers/how-to-apply/.

 

Applications will be received up until 4:00 PM on June 20, 2019

Only those candidates selected for an interview will be notified.

 

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

 

To request this file in large print, please email aoda@wcdsb.ca.

 

Accommodation Statement:   If you require a disability related accommodation to participate in the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

 

A Successful Candidate who is not currently employed with the Waterloo Catholic DSB will be required to produce a satisfactory Criminal Background Check.  For further information, refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

June 12th, 2019|

Administrative Assistant – Lead (Elementary) – Level 6

CUPE LOCAL 2512                                                                                                                    June 12, 2019

 

Administrative Assistant – Lead (Elementary) – Level 6

 Job Posting #C-2019-22

(Seniority is a determining factor)

General Description of Duties:

  • Operate, maintain and update the Trillium System and use the Trillium System for attendance purposes, school reports, registrations, transfers and retirements.
  • Responsible for accurate payment and invoicing for all school generated funds following all processes as identified by Business & Finance.
  • Collect, deposit and reconcile school generated funds in a timely manner following Business and Finance directives.
  • Compile and maintain school account information and maintain the ongoing yearly budget file for the school budget.
  • Compile, maintain and file confidential records such as Ontario Student Records (O.S.R.), budget records, staff and student absenteeism, requisitions, school council records and reports.
  • Perform reception duties such as receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording and distributing messages, responding to inquiries where directed by the principal, scheduling meetings and appointments.
  • Complete all student registrations, transfers and related procedures.
  • Compose, process and distribute correspondence and reports such as letters to parents/administration, monthly newsletter (with the direction of the Administrator), monthly reports and confidential records; report card printing for teaching staff (3 times per school year).
  • Order, receive, distribute and maintain office and school supplies.
  • Facilitate student attendance procedures and visitor/volunteer procedures.
  • Coordinate the duties of the administrative assistant staff where the school has a Administrative Assistant (Elementary) position.
  • Maintain First Aid supplies and log book as well as support the safe distribution and logging of student medications.
  • Maintain and provide all school level and Board forms and templates.
  • Operate general office equipment such as photocopiers, fax machines, PA system, walkie talkies and computers.
  • Other duties as assigned.

 

Minimum Requirements:

  • Possess a two (2) year college diploma in Office Administration or Business Administration.
  • 1-2 years related work experience.
  • Excellent organizational and multi-tasking skills in a busy work environment.
  • Strong communication and interpersonal skills.
  • Strong problem solving, conflict resolution, decision making, and leadership skills.
  • Knowledge of basic accounting principles.
  • Advanced level knowledge and demonstrated ability in Word, Excel, Publisher and PowerPoint software.
  • Demonstrated knowledge and ability in Trillium (or similar relational database), Kimputer and Navision.
  • Knowledge of the Board and Ministry policies and procedures would be a definite asset.

 

Hourly Rate:         $25.81 – $27.31 per hour

 

Hours of Work:     Permanent Full-time, 35 hours per week

                             Work schedule determined by the Administrator

 

Location:              St. Luke Catholic Elementary School, Waterloo, ON

 

Weeks/Year:          Approx. 43 weeks/year

 

Effective Date:      As soon as possible

                    

Qualified and interested applicants are requested to submit a written application and/or resume outlining their specific qualifications and ability to do this job.  Diplomas/Certificates required for this position must also be attached to your written application in order to be considered as a candidate.  If you have been deemed qualified because of your current position, this documentation is not necessary.

 

Applications will be received via email at recruiting@wcdsb.ca (and/or internalrecruiting@wcdsb.ca).  Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at: https://wcdsb.ca/careers/how-to-apply/

 

Applications will be accepted up until 4:00 pm on June 20, 2019.

Only those candidates selected for an interview will be notified.

 

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities in your submission.

To request this file in large print, please email aoda@wcdsb.ca.  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

 

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information, refer to policy APS 038 on the website of the Waterloo Catholic District School Board.

 

June 12th, 2019|
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