Administrative Assistant Supply List                                                                           April 12, 2019

Posting #C-2019-17


At the Waterloo Catholic District School Board, we believe that preparing students today for the challenges of an ever-changing world is our highest priority and our reputation is proof that we work hard to accomplish this responsibility. To meet the demands of today’s educational needs, we invite all interested applicants to apply to this posting for consideration for our Administrative Assistant Supply List for the upcoming school year (On-boarding will occur August 22, 2019 for the September 2019 Supply List).


The following are examples of Administrative Assistant positions available at our Board:

  • Administrative Assistant – Elementary or Secondary
  • Administrative Assistant – Lead Elementary or Secondary
  • Administrative Assistant – Attendance (Secondary)
  • Administrative Assistant – Guidance (Secondary)
  • Administrative Assistant – Student Information Systems (Secondary)
  • Administrative Assistant – Program Services (Board Office)
  • Administrative Assistant – Student Services (Board Office)
  • Administrative Assistant – Continuing Education (St. Louis Adult Learning Centres)
  • Administrative Assistant – Maintenance
  • Administrative Assistant – Facility Services


General Description of Duties:

  • Reception duties – including receiving/directing students and visitors, answering phones, recording and distributing messages, student attendance in accordance with Safe Schools Act, liaison for student transportation as necessary, responding to inquiries, sort, deliver incoming courier mail, arrange courier pick-ups and delivery;
  • Compile, maintain and file records and spreadsheets as directed;
  • Compose, process and complete as directed all correspondence including letters, emails, reports, etc.;
  • Enter and verify daily staff absenteeism when required;
  • Operate, maintain and monitor general office equipment such as photocopier, printers etc;
  • Provide back up to other administrative assistant positions as directed and required;
  • Other duties as assigned.


Job Requirements:

  • Two (2) year college diploma in a related field in either Business Administration or Office Administration and two year’s related secretarial/administrative experience, or an equivalent combination of education and experience
  • Ability to work independently and as a team player;
  • Ability to work and communicate effectively in an office environment with frequent interruptions, and deadlines;
  • Demonstrated ability in Word, Excel, Publisher, PowerPoint, Outlook and web based software;


Hourly Rate:  $23.11 – $25.81 per hour (dependent upon position)


Applications will be accepted up until 4:00 pm on April 30, 2019.

Only those candidates selected for an interview will be notified.


For external applicants: applications will be received via email at while the internal applicants must apply via


Please include your first and last name and the posting number (provided above) in the subject line. Further information on the application process can be found at:


The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

To request this file in large print, please email  If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code.  Responses to inquiries will be provided within 72 hours.

The successful candidate will be required to produce a satisfactory Criminal Background Check.  For further information, refer to policy APS 038 on the website of the Waterloo Catholic District School Board.